Success story · Public sector & financial management

The French Ministry of Education harmonises the financial management of 8 000 schools.

The rollout of Cegid XRP Ultimate reaches the administrators and accounting officers of every secondary school. K-STUDIO trains on concrete cases; K-NOW then supports people inside the application.

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K-Studio

Exercise 2 of 8Score 100 %

Simulation

Spending commitment

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8 000secondary schools concerned by the rollout

97practical cases created with K-STUDIO

130national trainers trained on the set-up

The context

Modernising the finance function of every school.

To meet regulatory obligations and secure the finance function, the Ministry is rolling out Cegid XRP Ultimate in state secondary schools. The project aims as much at modernising budget and accounting management as at harmonising practices across 8 000 schools.

The blind spot

Eight thousand schools, and no training environment.

Administrators and accounting officers are spread across the whole country, with different inherited practices. Opening a training environment for each one was out of the question, and a single session is not enough to harmonise habits.

The initial trainingYou discover the tool before having a budget year to run.

A few months laterThe operation comes back once or twice a year.

The step that blocksNobody left alongside, and local practice takes over again.

The scope

The application covered by the deployment.

Cegid XRP Ultimate→

Financial management, 8 000 schools

In production

The solution

Train on concrete cases, then support inside the tool.

Two solutions chosen on the advice of Capgemini, alongside the videos and materials of the change management set-up.

Ninety-seven practical cases

The exercises reproduce the real actions of Cegid XRP Ultimate, without resorting to a training environment.

Available on the LMS

The content is online on the Ministry’s LMS, usable in self-study as well as in sessions.

One hundred and thirty national trainers

The set-up then cascades to the local trainers.

Support inside the tool

K-NOW extends the training directly into the working context, at the moment of getting to grips with it.

kSTEP 2 / 3Check the budget line.

kSTEP 1 / 3Open the commitment to be settled.kSTEP 3 / 3Confirm the settlement here.

K-NOW

Step-by-step guidance

Settle an expense

K-STUDIO

Train

Enter a spending commitment

Prepare a budget

The results

Learning, practising and gaining autonomy.

Concrete practice

Users train on cases directly tied to their future use of the application.

Flexible training

The same content serves in self-study and in the sessions organised by the Ministry.

A cascading set-up

Training 130 national trainers makes it possible to reach the local trainers and then the schools.

Harmonised practices

The set-up supports the modernisation of financial management practices across all schools.

The solution deployed

The solutions deployed.

K-STUDIOApplication simulator

Practising on concrete cases, with no training environment.

K-STUDIO reproduces Cegid XRP Ultimate as practical cases. Administrators and accounting officers replay the actions as often as they wish, without touching real data.

Discover K-STUDIO→

97 practical cases created
Published on the Ministry’s LMS
Usable in self-study or in sessions
No training environment to create or maintain

K-NOWDigital adoption platform

Being supported inside the tool, in real conditions.

K-NOW extends the training directly into Cegid XRP Ultimate, with help displayed at the moment of getting to grips with it.

Discover K-NOW→

Step-by-step guidance inside the application
Contextual help and information
Targeting administrator or accounting officer
Updates without touching the application

Frequently asked questions

What we are asked about this deployment.

Does K-NOW replace training at the Ministry?

No. The 97 K-STUDIO practical cases prepare users, in self-study on the LMS or in sessions. K-NOW takes over inside Cegid XRP Ultimate, at the moment a budget operation comes up, sometimes months after the training.

Which applications are covered?

In production:Cegid XRP Ultimate→(financial management, 8 000 schools).

How large is the deployment?

8 000 secondary schools concerned, 97 practical cases created with K-STUDIO and 130 national trainers trained, with two solutions deployed: K-STUDIO and K-NOW.

What does it change day to day?

Concrete practice. Users train on cases tied to their real use. Harmonised practices. The set-up supports the modernisation of financial management practices across all schools.

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